COVID19 Update for Students: April 8

COVID19 Update for Students: April 8

Wed Apr 8, 2020 at 04:29 PM

TIMESHEET SUBMISSIONS AND PAY DURING ALTERED OPERATIONS

The following information applies to part-time staff and student assistants through this spring semester:

Part-time staff – These employees will be paid a minimum of 19 hours per week for anyone who was paid for the March pay cycle (pay date March 20) and is available for work. If assigned hours worked exceed 19 hours per week, they will be paid for all hours worked.

Student Assistants – Student Assistants will also be paid for a minimum of 19 hours per week for anyone who was paid for the March pay cycle (pay date March 20) and is available for work. If assigned hours worked exceed 19 hours per week, they will be paid for all hours worked.

Part-time staff and student assistants who normally use the Empower MyHR timesheet process and their supervisors should review the instructions for part-time and student workers (This does NOT apply to employees who enter their time through other systems; e.g., through Report Time or the CBIT system).

It is the responsibility of the part-time employee or student worker to enter their time during this period of alternative operations/campus closure. 

As was stated previously, part-time employees and student workers will be paid for a minimum of 19 hours per week for anyone who was paid for the March pay cycle (pay date March 20) and is available for work. Hours cannot exceed the 19 hour weekly limit unless the employee actually physically worked more than 19 hours. Report actual hours worked as ‘Regular Hours’ and report hours available to work as ‘Other’.

Please make sure a comment is made on every entry during the period of alternative operations based on the attached instructions. On the rare occasion that a supervisor must make the entry on behalf of their employee, they should review the MyHR timesheet instructions reference above for the employees and also review and follow the supervisor instructions.

All time entries for April 2020 hours should be entered no later than Thursday, April 30, 2020 at midnight. HR will make the timecards available to supervisors for review starting Friday, May 1, 2020. Then, supervisor edits will be made (if needed) and the supervisors will submit the timecards.