COVID19 Update for Employees: May 1, 2020

COVID19 Update for Employees: May 1, 2020

Mon May 4, 2020 at 04:21 PM

MEASURES TO SAFELY REOPEN CAMPUS

In a continued effort to safely return to campus, the college has hired Lee Ullrich to serve as the leader of the Infection Control Strike Team. Lee has over a decade of experience in safety and environmental protection in local industry.

For the last week, Lee has been assessing and making recommendations for the classrooms that will be needed for our students to finish their spring semester delayed courses.

The general strategy is to

  1. eliminate hazards when possible;
  2. engineer around them when they can't be eliminated;
  3. use training and management when engineering can't provide full protection; and
  4. use personal protective equipment when training and management aren't enough by themselves.
A few of the measures being implemented of each strategy include:
  • Closing water fountains (eliminate the hazard)
  • Using plastic barriers to protect anyone needing to be close to each other (engineering)
  • Train students, faculty and staff to maintain a six-foot distance (training and management)
  • Wear gloves when using shared equipment like microscopes and hand tools (PPE)

Training sessions are being prepared for returning faculty and staff, and are based on the assumption that the trainings will take place Wednesday to Friday, May 13-15, and students will return to finish their courses starting on Monday, May 18, but everyone is cautioned that nothing is certain in this pandemic.

Once the delayed spring courses are underway, the College will begin working on plans for summer and fall courses, so stay tuned for more updates over the next several weeks.

STUDENT WORKER AND PART-TIME EMPLOYEE PAYROLL

For the month of May, Brazosport College will continue to pay regular part-time staff and eligible student assistants for a minimum of 19 hours per week.  However, the College will not pay for spring semester student assistants who do not continue as active students during the summer terms.  A student assistant must be enrolled to take courses this summer to continue as a student assistant.  The College will determine at a later date how to handle regular part-time staff and student assistant pay for the months of June and July.

Part-time staff and student assistants who normally use the Empower MyHR timesheet process and their supervisors should review the instructions for part-time and student workers (This does NOT apply to employees who enter their time through other systems; e.g., through Report Time or the CBIT system).

It is the responsibility of the part-time employee or student worker to enter their time during this period of alternative operations/campus closure.

As was stated previously, part-time employees and student workers will be paid for a minimum of 19 hours per week for anyone who was paid for the March pay cycle (pay date March 20) and is available for work. Hours cannot exceed the 19 hour weekly limit unless the employee actually physically worked more than 19 hours. Report actual hours worked as ‘Regular Hours’ and report hours available to work as ‘Other’.

Please make sure a comment is made on every entry during the period of alternative operations based on the attached instructions. On the rare occasion that a supervisor must make the entry on behalf of their employee, they should review the MyHR timesheet instructions reference above for the employees and also review and follow the supervisor instructions.

COVID-19 EMERGENCY ASSISTANCE FOR STUDENTS

As you can imagine, our students are experiencing a great deal of uncertainty and stress as a result of the COVID-19 health crisis.

The CARES Act has provided Brazosport College with $614,362 in emergency funds to provide financial assistance to students who have incurred expenses related to the disruption of campus operations due to COVID-19 (including but not limited to eligible expenses such as food, housing, course materials, technology, health care, child care and transportation). Brazosport College will make these funds available to students in the form of one-time financial aid grants—called COVID-19 Emergency Assistance.

On Tuesday, May 5, 2020, any credit student who is eligible for Title IV and is enrolled in the spring and/or summer 2020 terms may apply for COVID-19 Emergency Assistance. Funds are limited, so all applications will be reviewed on a first come, first serve basis. Any student who withdrew from the spring semester prior to Spring Break is not eligible for funding. Additionally, non-credit, dual-credit, CBIT, Community Education and students who were 100% online prior to Spring Break are not eligible for COVID-19 Emergency Assistance.

We thank you for your dedication to our students and for your commitment to student success.

ANNUAL EMPLOYEE APPRAISALS

BC Supervisors -- As a supervisor of employees in your area of assignment, it is time to complete the annual performance appraisals for employees you supervise. Please make every effort to complete all appraisals and goal setting in your area of supervision by May 31, 2020. Appraisal documents are located on the "EmployeeInfo$" drive in a folder entitled "Employee.” In the “Employee Appraisal” subfolder are appraisal documents for all employee groups including the appropriate documents for “Faculty,” “Administrative,” and “Classified” employees. “Administrative” are those employees in the C, D, and E band. “Classified” employees are those in the A and B bands. Instructions for completing each document are included as well. 

Complete the appropriate appraisal document and set goals with each employee under your supervision. Supervisors, please be reminded that you are to keep a set of the new goals in your files for review with employees during next year’s evaluation. After completing the evaluation and review of current year’s goals, forward the document for "One-up Review" to your supervisor through the VP level. After the “One-up Review” has been completed, the appropriate supervisor will sign off on the appraisal and forward the completed document to Human Resources.

If you should have questions, please contact Marshall Campbell at marshall.campbell@brazosport.edu or Susan Drennan at susan.drennan@brazosport.edu.

SECURING DOORS WHEN LEAVING CAMPUS

Please ensure all doors are fully closed behind you before leaving your offices and buildings. Campus safety is discovering several open doors on campus. We understand door hardware, especially in BC Central, seems to be closed and you may not realize the doors are not fully securing behind you.

TEXTBOOK RENTAL RETURNS AND BUYBACKS

For students returning textbooks next week, May 4 – 8 from 10 a.m. to 4 p.m. please review the map and flow of traffic. We ask you to please follow this path and remember you are not to exit your vehicle. We appreciate your patience during our buyback and rental return event! All curbside pickups will be conducted with gloves and masks being worn by bookstore employees. For any questions call 979-230-3410 or email brazosport@texasbook.com.

OPEN REGISTRATION BEGINS MAY 4

May Minimester, Summer and Fall 2020 open registration begins Monday, May 4! With courses being moved to an online and remote format, all online $40 course fees for May Minimester and Summer 2020 will be waived.

The College is fully staffed, working remotely and closely monitoring email accounts. Plan ahead and save time by reaching out to our e-counselor services. E-counselor services are available from Monday to Thursday from 8 a.m. to 6:30 p.m. and 8 a.m. to 12 p.m. on Fridays.

Dual Credit students needing registration assistance should contact their dual credit counselor. More information can be found at on the dual credit page.

To register online, students can use MyBC, Brazosport College’s registration system.

For more information, visit www.brazosport.edu/choose or call the college’s main switchboard at (979) 230-3000.