COVID19 Update for Employees: March 27

COVID19 Update for Employees: March 27

Fri Mar 27, 2020 at 02:00 PM

We’ve made it through our first full week online! Please review today’s update on myHR timesheets and weekend access to campus. If you still have unanswered questions, please check out our COVID-19 FAQ page. If you cannot find the answers you’re looking for online, you can ask us a question at the bottom of the FAQ page, and someone will get back with you as soon as possible.

myHR TIMESHEETS

The MyHR website (myhr.brazosport.edu) is open to remote users for timesheet entry if the user is connected to their desktop or using the College’s VPN. This change is temporary to help with timecard entries for part-time and student workers during this period of alternative operations due to the COVID-19 virus.

Please note: Other than timesheet entry, the normal menu options have been removed from the MyHR website. In order to minimize cybersecurity risks, the College will currently use MyHR as only a timecard system.

To download the VPN on to your computer visit https://vpn.brazosport.edu.

The VPN software will work Windows and Mac computers. It will NOT work on phones. If you need assistance, you can download the instructions on how to install and configure the VPN. Additionally, I.T.’s Helpdesk will be available starting Monday morning, March 30, to provide assistance to part-time and student workers. The Helpdesk’s telephone number is 979-230-3266.

Please review the instructions for part-time and student workers who normally enter their time via the MyHR system. (It does not apply to employees who enter their time through other systems; e.g., at CBIT). You will be able to enter your hours on your timecard from any location and any internet connection.

It is the responsibility of the part-time employee or student worker to enter their time during this period of alternative operations/ campus closure.

As was stated previously, part-time employees and student workers will be paid for a minimum of 19 hours per week for anyone who was paid for the March pay cycle (pay date March 20) and is available for work. Hours cannot exceed the 19 hour weekly limit unless the employee actually physically worked more than 19 hours.

Please make sure a comment is made on every entry during the period of alternative operations based on the attached instructions. On the rare occasion that a supervisor must make the entry on behalf of their employee, they should review and follow the supervisor instructions.

All time entries for March 2020 hours should be entered no later than Tuesday, March 31, 2020 at midnight. HR will make the timecards available to supervisors for review starting Wednesday, April 1, 2020. Then, supervisor edits will be made (if needed) and the supervisors will submit the timecards.

COLLEGE CLOSED ON WEEKENDS

During altered operations, the campus will be closed every weekend (all day Saturday and Sunday) to all BC personnel other than Campus Safety, Facilities (including MBM), and Information Technology. All other campus personnel, who must access campus facilities to perform job functions that cannot be done remotely, and has proper VP approval, may do so Monday through Friday in adherence to the new building and campus access guidelines provided earlier this week. We appreciate your understanding and apologize for any inconvenience.