ADA Content: PDF


Best Practice Solution for: Saving as PDF

Accessibility Standard: Create "accessible" or tagged PDF Files or convert PDF to online content.

Reason: Screen readers may experience problems accessing Portable Document Files (PDF) and in some cases, not read them at all.


  • purchase Adobe Acrobat Pro
  • install the Save as PDF add-in to Microsoft Office
  • use HTML coded (web based) materials whenever possible

You can:

  • purchase Adobe Acrobat Pro which will allow you to save accessible PDF files
  • use "tagging" for headings, paragraphs, images and tables in Microsoft Word prior to saving as PDF
  • use "Save as PDF" as opposed to "Print to PDF" in Word
  • download and install the Microsoft Save as PDF add-in which allows you to export as a PDF via Microsoft Office 2007
  • If using Microsoft 2010 use the Check Accessibility settings (go to File, click Info and select Check for Issues) prior to saving as a PDF
  • make a web based version of the PDF by copying and pasting content to a WYSIWYG editor (option eliminates the need for students to install the Adobe Reader plug-in, update old readers or wait for the file to load - in many cases the PDF is larger than other non-web based files
  • If you must have a PDF document, also include an alternative web based version


Continue with Best Practice Solutions for:

Quick Links to main Accessibility sections


Office Hours
7:30 AM-5:00 PM

Sophia Rodrigue
Room A.202
Phone (979) 230-3436

Bryan Brown
Technical Specialist
Room A.211
Phone (979) 230-3487

Angela Elder
Technical Specialist
Room A.212
Phone (979) 230-3594

Linda McConnell
Director, Distance Learning
Room A.203
Phone (979) 230-3368